Submitting a Project Review

If your project requires comments or a determination letter from SHPD, you must submit it through HICRIS using the Project Review initial submission screen. This includes projects that are being reviewed under the following:

•National Historic Preservation Act Section 106

•Hawaii Revised Statutes Chapter 6E

To begin your Project Review, click Submit in the top navigation bar to go to the Submit home page. From either the Submit contextual menu on the left side of the screen, or from the card on the home page that describes a Project Review – using the ‘Visit’ link, select the Project Review option.

There are 9 sections on the Project Review initial submission screen:

•Contact Information: The primary and secondary contacts for the project. These contacts will receive email notifications about the project.

•Project Overview: Basic information about the project.

•Agency Information: The primary reviewing agency for the project, as well as any other involved agencies.

•Statutes: Indicate the Statutes that apply to the Project Review.

•Fees: When an HRS Chapter 6E Statute is added, Fees must be assessed by the Submitter, a replacement for SHPD’s 6E Fee form.

•Project Location: The location of the project, including the project’s area of potential effect (APE)/6E Project Area.

•Resources: Resource information known at the time of submission, for Resources in the APE/6E Project Area. Further information about Resources may be requested later in the project, as the result of a Survey.

•Project-Level Attachments: Any files pertaining to the proposed undertaking, such as scopes of work, plans, or drawings.

•Project-Level Photos: Any photos pertaining to the proposed undertaking.

When you are ready to send your submission to SHPD, click the Submit to SHPD button in the lower right corner to send the submission to SHPD’s processing queue. You will be routed to a confirmation message in HICRIS and a “SHPD Initial Consultation Submission Received” email will be sent to the contacts you entered at the beginning. The submission will appear in My Submissions as a submitted Submission.

•A ‘Submitted’ submission is awaiting SHPD Intake processing.

•A ‘Processed’ submission has been processed by SHPD Intake and is awaiting SHPD Review. SHPD Review is ongoing until the Consolidated Response email notification.

If you are not able to complete the submission in a single session, you can select Finish Later. This will save your submission and close the screen. The submission can be continued again by reaching it from My Submissions, toggled to ‘Draft’.

If SHPD needs more information or revisions before they will accept your submission, they will send a “HICRIS Project Review Initial Submission Requires Additional Information to Complete Submission” email notification to the submission’s contacts. This email will include SHPD’s comments on what needs to be changed or added.

When SHPD accepts your submission, a “SHPD Initial Consultation Submission Accepted” email will be sent to the project contacts. The submission will receive a Project Number and it will be entered in HICRIS as a new Project Review record. The project will appear under the My Projects list under your Home main menu option, from which you may open the project details.

If you have more information to add to your project after SHPD accepts your initial submission, you can send it using the Project Supplement screen, an option under the Submit main menu item.

SHPD’s review of your Project Review submission will result in one of the two following outcomes:

•If a reviewer needs more information a ‘SHPD Submission Consolidated Response for Project Review Project: 2021PR00001’ email will be sent to the project contacts, and the email will include a link to the SHPD Response page. The reviewer will ask you to submit new information through the SHPD Response page.

•Otherwise, if a reviewer is providing comments without the need for more information, a ‘SHPD Submission Consolidated Response for Project Review Project: 2021PR00001’ email will be sent to the project contacts, and the email will include a link to the SHPD Response page.