Submit Documents to SHPD

In the past, SHPD manually tracked all submissions using an Intake Log and then filed final reports in the library. With HICRIS, the submission process will be fully automated, making research and project management easier and more efficient.

The prior process for submitting a new Project Review involved emailing a single consolidated PDF to the SHPD Intake email address. To submit a new Project Review now involves an electronic process within HICRIS.

To submit a new Project Review to SHPD, navigate to the Submit menu by selecting ‘Submit’ from the menu in the upper left of the screen. Either from the menu on the left side of the screen, or from the page of options you are presented with, select Project Review; the Project Review Initial Submission screen loads.

To fill out the Project Review Initial Submission screen a contact must first be entered – all other fields are temporarily disabled until this action is completed. Attention is called to this action through the blue banner across the top of the screen with the label ‘Add Your Primary Contact to Begin’. Select this button and fill out the contact details. This should be the responsible party for the undertaking.

Fill out the following sections:

•Project Overview: Description of the undertaking. Checkboxes represent filtering questions to help identify other information you may or may not need to provide on this screen.

•Agencies: Identify at least one primary Agency involved with this review. If there are other Agencies involved, they can be added as well. When adding an Agency, permit information may be noted.

•Statutes: Indicate the applicability of HRS Chapter 6E and NHPA Section 106 to this submission.

•Fees: If HRS Chapter 6E is applicable, the submitter is responsible for assessing any applicable fees on this submission.

•Project Location: Indicate Project Address and draw/upload an Area of Potential Effect (APE) / 6E Project Area for the undertaking.

•Additional Tax Map Keys: While Tax Map Keys (TMKs) for the Project are automatically captured from the APE / Project Area, if additional TMKs need to be added, for any reason, they can be added in this grid.

•Resources within the Project Area: If you have information about Resources in the APE / 6E Project Area at the time of the Initial Submission, report the information about those Resources by filling out a Resource record for each Resource you have information on.

•Project Photos: Photos that are indicated as required, or that you wish to include in addition.

•Project Attachments: Attachments that are indicated as required, or that you wish to include in addition.

The Statute(s) that you indicate are applicable to this Submission may require specific documents to be uploaded in the Attachments or Photos. Clear validation messages will instruct you on specific Attachment Types or Photos that may be required. You must add those Attachment Types or Photos in the Attachment or Photos grids, as instructed on the screen, to complete the next step.

Once you have filled out the required data, select the ‘Submit to SHPD’ button in the bottom right of the screen. If there are no validation errors presented on the screen for you to resolve a confirmation screen will be presented, confirming that your submission has been received. You will also receive an email with this same information.

To learn more about Submitting Projects (including other Project Types beyond Project Reviews, and Fees on Project Reviews) please follow this link to additional content in this Help System.