Understanding HICRIS Email Notifications

Below is a list of each type of email message sent from HICRIS. All contacts listed on a Project will receive these email messages. Some messages direct the recipient back into HICRIS to perform an action including viewing a SHPD Response. Where the information below references Project Review, that is representative of Project Type – replace the words ‘Project Review’ with another project type name to understand the email subject.

•HICRIS Project Review Initial Submission Token: Sent to the primary contact when the first contact is added to an Initial Submission of any project type. Provides a reference to the submission token as an identifier for further notifications and follow-up.

•HICRIS Project Review Initial Submission Received by SHPD: Sent to all submission contacts when the submitter completes the submission and sends it to SHPD. This message is sent again each time the submitter resends the submission to SHPD (in the eventuality that the submission is marked as insufficient and must be submitted again).

•HICRIS Project Review Initial Submission Requires Additional Information to Complete Submission: Sent to all submission contacts if SHPD marks the submission as insufficient and sends the submission back with comments.

•HICRIS Project Review Initial Submission has been Rejected: Sent to all submission contacts if SHPD marks the submission as rejected.

•HICRIS Project Review Initial Submission Accepted by SHPD as Project Number 2021PR00001: Sent to all project contacts when SHPD accepts the initial submission and creates a new project.

•SHPD Submission Consolidated Response for Project Review Project 2021PR00001: Sent to all active project contacts when the SHPD reviewers sign off on a submission with comments and/or requests for more information.

•HICRIS Project Review Submission Received by SHPD: Sent to all project contacts when someone completes an information request or submits to a project through the ‘Project Supplement’ submit screen and sends the submission to SHPD.

•HICRIS Project Review Submission Requires Additional Information to Complete Submission: Sent to all active project contacts if SHPD sends a requested submission or a submission to a project through the ‘Project Supplement’ submit screen back with comments.

•HICRIS Project Review Submission Accepted by SHPD as for Project Number 2021PR00001: Sent to all project contacts when SHPD accepts a requested submission or a submission to a project through the ‘Project Supplement’ submit screen and adds it to the project.