Processing an Initial Submission

Identify a Submission from the Initial Queue and select the icon from ‘Go To’ column to open the Initial Submission. A new screen will open with information about the Submission including:

•Project Type information

•Spatial data presented in a map

•A read-out of the overview for that Project Type

•Grids for each of the types of information that may be included. These are always included, but may be blank for a particular submission or Project Type.

Each of the pieces of information above can be reviewed to determine enough information is included to review the submission. SHPD Intake Staff have three options for how to proceed, as identified by the buttons at the top-right of this screen.

•Create Project: Creates a new Project of the Project Type that is identified on the Initial Submission. Select this if information is sufficient, appropriate, and consistent with that Project Type. Upon selecting this option, SHPD Intake Staff will be presented with a screen to assign one or more Reviewers, before the Project is automatically created by behind the scenes.

•Insufficient Information: If the submission is appropriate, but it appears to be missing something (such as a file that is named as a needed file, but when opened is incomplete), or a Fee that should have been paid does not appear to have been included, then it can be marked as ‘Insufficient Information’. Upon selecting this option, SHPD Intake Staff will be presented with a pop-up window to indicate what information is missing. This message will be included in an email that is returned to the Submitter. The Submitter will then fix the issues and re-submit; the submission would again appear in this Queue.

•Reject Submission: If the submission is inappropriate as an Initial Submission for this Project Type it can be rejected. In this case, the submission ends here, and the Submitter will need to start again. Use this if the Submitter has used the wrong Initial Submission. Upon selecting this option, SHPD Intake Staff will be presented with a pop-up window to indicate why the submission is being rejected so that the Submitter can take appropriate action. This message will be included in an email that is returned to the Submitter.